Flag Officers and Board of Directors

Meeting Structure and Schedule

The Pelican Isle Yacht Club Board of Directors and Flag Officers are charged with the responsibility of managing the affairs of the Club in the best interest of all P.I.Y.C. members.

The Board of Directors co-ordinates and counsels with the club’s General Manager, but does so through the Commodore and/or through the Chairman of the House Committee.  Neither the Commodore nor any of the Board of Directors members will deal directly with the club’s personnel unless specially directed to do so by the General Manager.

It is vitally important that the secretary of the Board of Directors take accurate and complete notes. We must have a record of who attended each meeting and who did not attend the meeting. When a Board of Directors member brings up an item, it is important the members name be in the minutes. When the Board of Directors votes on a motion, it is important that each member’s vote be recorded; yes or no.

Unless otherwise announced, all meetings will take at the Pelican Isle Yacht Club, Inc. facility.

MEETING DATES 2008 - 2009
 

  • Wednesday, April 23, 2008 - 9:00 am
  • Wednesday, May 28, 2008 - 9:00 am
  • Tuesday, June 24, 2008 - 9:00 am
  • Tuesday, July 22, 2008 - 9:00 am
  • Tuesday, August 26, 2008 - 9:00 am
  • Tuesday, September 23, 2008 - 9:00 am
  • Tuesday, October 28, 2008 - 9:00 am
  • Tuesday, November 25, 2008 - 9:00 am
  • Tuesday, December 23, 2008 - 9:00 am
  • Tuesday, January 27, 2009 - 9:00 am
  • Tuesday, February 24, 2009 - 9:00 am 
  • Tuesday, March 24, 2009 - 9:00 am

Attendance is mandatory.  Every effort shall be made to limit the meetings to 120 minutes.

The Secretary shall contact each Committee Chairman 10 days prior to the scheduled meeting date to ascertain if the Committee has a report to make and the time (max. 15 minutes) required to do so. The Secretary will issue a meeting agenda 1 week prior to the meeting. Each item on the agenda will be addressed and acted upon as necessary. Old and new business will be discussed as necessary.

While meetings should be informal, “Roberts Rules of Order” shall be roughly followed.

Board members must understand that our job is to represent all members of the club. Personal likes and/or dislikes are of no importance.  It is important that each of us vote our conscience and that we all do everything in our power to fairly represent the best interest of our club.  We must all know that many items discussed during our meetings may be of a confidential nature and that all discussions be kept absolutely confidential.  We should also understand that once we come to a decision, even though we did not all agree with the decision, we stand together and behind the decision made.

NOTE: Board meetings may be attended by equity members in good standing, however prior notice of attendance needs to be given to the Secretary as follows:

  1. Written prior notice of no less than 2 days is required for observational attendance.
  2. Written prior notice of no less than 1 week is required if the member wants to address the board. In this case a written notice of the subject matter is also required.

The Board may, from time to time, exclude eligible members from attendance during “executive sessions” as needed.

 

- top of page -